Thank you for inviting Your Company to propose on the building systems for your project. This proposal covers our understanding of the project, the design criteria for each discipline, how we'll coordinate with the design team, what's excluded, and three fee options.

Project Understanding

Your Client has asked us to design the mechanical, electrical, plumbing, and fire protection systems for [describe the project, for example: a three-story mixed-use building at 210 Main Street, with about 4,000 square feet of retail shell on the ground floor and 16 apartments above].

Design Criteria

Mechanical. Heating and cooling load calculations, equipment selection, and ductwork design for each apartment and the retail shell, with ventilation and exhaust as the code requires. In schematic design we'll compare two system options, such as individual heat pumps and a central variable refrigerant system, with the first cost and operating cost of each.

Plumbing. Domestic water, sanitary and vent, storm drainage, natural gas where used, and water heating, from five feet outside the building.

Electrical. Utility service and distribution, a meter for each tenant, power, lighting and lighting controls, and emergency lighting. Fire alarm is provided as a performance specification for a design-build contractor.

Fire protection. Sprinkler design criteria, a water supply analysis from hydrant flow data, and a performance specification. The sprinkler contractor designs the system and prepares shop drawings.

Energy code. The compliance forms and calculations the energy code requires for permit, using the prescriptive path.

Coordination

We'll attend design team meetings every two weeks, coordinate shafts, ceiling spaces, and equipment locations with you and the structural engineer, and issue drawings at each milestone you set.

Exclusions

• Utility company fees, and design of utility extensions to the site
• Site utilities more than five feet outside the building, which the civil engineer designs
• Fire sprinkler hydraulic calculations and shop drawings, which the sprinkler contractor prepares
• Low-voltage systems such as data, audio-visual, and security, beyond conduit and power
• Energy modeling for the performance path, and green building certification documentation
• Tenant fit-out of the retail spaces

Additional Services

Work outside this scope is billed hourly at $195 for a principal engineer, $165 for a project engineer, and $110 for design and drafting, with your written approval first. Additional site visits are $600 each.

Payment Terms

We invoice monthly by percent complete. Payment is due within 10 days of your receiving the owner's payment for our services, and no later than 60 days from the invoice date. Printing, delivery, and travel beyond 50 miles are billed at cost.

Terms

• Standard of care. We'll perform our services with the care and skill ordinarily used by engineers practicing in the same disciplines and area under similar circumstances.
• Instruments of service. Our drawings, calculations, and specifications remain ours. You and the owner may use them for this project once our fees are paid.
• Construction. The contractor is responsible for means, methods, sequencing, and site safety. Our site visits are to observe the work in general, not to inspect it in full.
• Limitation of liability. Our total liability for claims related to this project is limited to the fees paid to us, to the extent permitted by law.
• Termination. Either party may end this agreement with 14 days' written notice. You'll pay for services performed to that date.

Acceptance

Choose an option and sign below to accept this proposal. We'll schedule a kickoff with your team within one week.