Photography Invoice Template

A photography invoice should show the client the parts of the job they agreed to: the shoot, the images, and the license to use them. This template bills a product and lifestyle shoot with each of those on its own lines, adds extra images the client selected and props at cost, and credits the deposit.

  • Shoot
  • Images and license
  • Approved costs
  • Payments received
  • Online payment by card or bank transfer
Free, no account needed to start. Not legal advice.

Use it when a shoot's images are ready to deliver, or adapt it to bill a portrait, event, or headshot session.

The full template

Every line, price, and note is yours to change when you use the template in Clientary, and your client's details fill in from their record.

In the editor, the totals add up as you type. Once you send it, your client pays online by card or bank transfer. Edit this template online

Product and Lifestyle Shoot

Thank you for a great shoot. This invoice covers the product and lifestyle package, the extra images you selected, and the props you approved, with your deposit credited below. Your images are delivered, and your license begins, once it's paid.

Shoot
Creative fee, full-day studio shoot$2,800.00
Photo assistant, full day$550.00
Studio rental$750.00
Prop styling$900.00
Images and license
Retouched product images (24)$1,080.00
Retouched lifestyle images (10)$950.00
Additional lifestyle images selected (4)$380.00
Usage license: web, social, and email, 2 years$1,500.00
Approved costs
Props (at cost)$285.00
Payments received
Deposit received on signing (50%)-$4,265.00
Total$4,930.00

Notes

Payment is due within 15 days. You can pay online by card or bank transfer from this invoice.

The license covers your own website, social channels, and email for two years from delivery. To use the images in print advertising or packaging, ask us about extending it.

How to use this template in Clientary

  1. Edit it online. Change any line item, price, or note, or add your own. No account needed.
  2. Preview it as your client will see it. Fill in who it's for and pick a design.
  3. Start your free trial to send it. Confirm you'll have it reviewed, since templates aren't legal advice, and your invoice is waiting in your new account with your client's details filled in.
  4. Send it to be paid. Your client pays online, and you can see when it's viewed and paid.

Learn more about invoicing in Clientary.

Frequently asked questions

Should a photography invoice list the usage license?

Yes. Listing the license on its own line, with its media and term, records what the client paid to use and makes it easy to quote an extension later.

When should photographers deliver final images?

Most deliver final images, and start the license, once the invoice is paid in full. Saying so on the invoice and in the contract avoids any misunderstanding.

Is this photography invoice template free?

Yes. Read and copy the full text on this page, or edit it online and see it as your client will. When it's ready, start a free Clientary trial to send it or download it as a PDF.

Has a lawyer reviewed this template?

No. It's a general starting point written by Clientary, not legal advice, and it hasn't been reviewed by a lawyer for your situation or the laws where you and your client work. Have your own counsel review it before you use or sign it.

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