Video Production Invoice Template

A video production invoice should match the budget the client approved line for line, so the final payment is easy to sign off. This template bills the balance on a full-day shoot, adds the location fee the client approved at cost, and credits the deposit taken to reserve the shoot dates.

  • Production
  • Approved costs
  • Payments received
  • Online payment by card or bank transfer
Free, no account needed to start. Not legal advice.

Use it when the final edit is approved and you're ready to deliver the files, or adapt it to bill a deposit.

The full template

Every line, price, and note is yours to change when you use the template in Clientary, and your client's details fill in from their record.

In the editor, the totals add up as you type. Once you send it, your client pays online by card or bank transfer. Edit this template online

Brand Film, Final Payment

Your brand film and social cutdowns are ready. This invoice covers the balance of the full-day production, with the location fee you approved billed at cost and your deposit credited below.

Production
Pre-production and script$3,000.00
Crew and equipment, full day$6,500.00
Editing, color, and sound$5,000.00
Social cutdowns (3)$1,350.00
Music license$500.00
Approved costs
Location fee (at cost)$400.00
Payments received
Deposit received on signing (50%)-$8,175.00
Total$8,575.00

Notes

Payment is due within 15 days. You can pay online by card or bank transfer from this invoice.

Final files in every agreed length and aspect ratio are delivered as soon as it's paid. Raw footage is archived for 12 months and available on request.

How to use this template in Clientary

  1. Edit it online. Change any line item, price, or note, or add your own. No account needed.
  2. Preview it as your client will see it. Fill in who it's for and pick a design.
  3. Start your free trial to send it. Confirm you'll have it reviewed, since templates aren't legal advice, and your invoice is waiting in your new account with your client's details filled in.
  4. Send it to be paid. Your client pays online, and you can see when it's viewed and paid.

Learn more about invoicing in Clientary.

Frequently asked questions

When should a video producer invoice?

Commonly half on signing, to reserve crew and dates, and half on delivery. Longer projects add a payment after the shoot. Final files are usually released once the balance is paid.

How should extra costs appear on a video invoice?

List costs the client approved, such as location or talent fees, on their own lines at cost. Keeping them apart from your production fees shows they were passed through, not marked up.

Is this video production invoice template free?

Yes. Read and copy the full text on this page, or edit it online and see it as your client will. When it's ready, start a free Clientary trial to send it or download it as a PDF.

Has a lawyer reviewed this template?

No. It's a general starting point written by Clientary, not legal advice, and it hasn't been reviewed by a lawyer for your situation or the laws where you and your client work. Have your own counsel review it before you use or sign it.

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